Job Description

Client Center Event Planner (Entry level with reception experience)

Location : Minneapolis, MN

Job Description:

• Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.
• Ability to lead team working on an event and direct many facets at one time.
• Collaborate and interact effectively with Firm’s senior management, middle management and customers.
• Provide strategic input and recommendations to business group on event development.
• Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.
• Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Day to day:

• Assist, tend to, and anticipate guest needs by responding to all questions and requests in a timely manner
• Understand, follow, and implement all client center policies and procedures
• Work closely with client internal partners including the kitchen, security team, audio visual team, events team and facility teams
• Co-manage EMS (Event Management System)reservation software and oversee the execution of daily meetings and events
• Inspect the spaces daily, complete facilities requests as needed and follow up for completion
• Understand and Communicate daily set ups to appropriate parties
• Maintain a high level of cleanliness, organization, and attention to detail in the space and event rooms
• Manage inventory of pantry, and maintain working knowledge of beverage service and catering
• Understand food prep and health and safety rules, regulations and best practices
• Assist in surveying guest experience and proposing solutions based on feedback
• Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet, and office supplies among others
• Flexibility to work early mornings or late evenings as needed

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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