Job Description

Key Responsibilities:

•    Responsible for functioning of the office in the broad sense, secures work stations, creates administrative procedures.
•    Responsible for purchasing and maintaining adequate office equipment and office supplies.
•    Responsible for creating and coordinating approvals for vendor and contractor invoices; coordinates with accounting to ensure timely processing.
•    Responsible for coordinating office services providers (cleaning, post services, technical services).
•    Cooperates with the Landlord and Property Manager for currently leased space/ additional space (as needed).
•    Responsible for coordinating with the Property Manager, office renovation and/or arrangement of new space. 
•    Coordinates the activities related with facility security, fire drills and other safety regulations.
•    Coordinates the work of all other administrative staff and reception.
•    Organizes the events for employees and site visitors.
•    Secures and maintains physical employee records and other confidential files.
•    Responsible for company car fleet – leasing, services related to cars.
•    Oversees office security system, access cards and access levels.
•    Manages underground car parking.
•    Assists site Vice President with travel arrangements and expense processing.
•    May be required to perform ad-hoc duties related with the facility and/or administration.

Candidate Profile:

•    Administrative experience (at least five years of professional experience on the Administration Manager position in an international company).
•    Experience in solving customs matters.
•    Fluent English (written and spoken).
•    Ability to identify and resolve problems
•    Positive and problem-solving attitude.
•    Strong communication skills.
•    Resourceful and ambitious with a keen interest in professional growth.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

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