Job Description

Company Description

Karlitz & Company specializes in creating unique experiences through events ranging from Culinary Events and Festivals to Corporate Entertainment. We design experiences that engage participants and execute strategic Sponsorships and Partnerships using an extensive network of talent and industry players. Our expertise spans luxury food and wine, entertainment, and sporting events.

EVENT COORDINATOR : Karlitz & Company

LOCATION : Must be based in the New York City or Tri-State areas .

HYBRID : will be in the NYC office up to three days a week.

Interested candidates must submit resume.

Job Description

The Event Coordinator role is an entry level position that provides critical support to the team at Karlitz & Company.

• Administrative and onsite support on high-end experiential activations from intimate to broadscale, with a focus on luxury culinary, entertainment and lifestyle verticals.
• Assist with travel/transportation logistics, five-star hotel room block management, gifting, activity conceptualization, onsite planning and execution.
• Accounting support including team expense submissions, invoicing, payments, organization, and tracking.
• Take an active role in client calls and meetings by taking notes and providing call recaps.
• Create and submit event support documents including trainings, itineraries, guest lists, packing & shipping manifests.
• Ordering/inventory of event supplies.
• Travel planning and assistance.
• Help secure cost estimates for various items/services.
• Establish effective relationships and workflows across clients, partners, and multi-disciplinary teams in collaboration with agency leadership.
• Sourcing of gift items, assisting with shipments, and preparation of gift bags.
• Work across a diverse set of projects simultaneously, planning and executing assignments that are on strategy, on time and on budget.
• Ensure pre-event and on-site servicing of clients and high net worth guests are impeccable and adhere to best practice standards.
• Travel (domestically and internationally) and work nights and weekend events as needed.

Minimum Qualifications and Skills

• Heavy business travel; candidate must be willing to travel - 30% - 50% travel time annually.
• Interest in restaurants, food, wine and spirits.
• Interest in high end, high touch exclusive experiences.
• 1-2 years of relevant professional experience.
• Experience in event management, customer and/or client servicing a plus.
• Ability to prioritize and manage multiple projects and deadlines in a fast paced, dynamically changing environment.
• Solid written and verbal communication skills.
• Proficient in Microsoft Suite on PC including Excel, PowerPoint, Word, Adobe.
• Keen eye for detail combined with passion for accuracy and quality in all work.
• Polished, professional demeanor; projects confidence and enthusiasm for the business.
• Unquestioned work ethic and great organizational skills.
• Ability to interact in a highly collaborative manner.
• Solutions-oriented and creative problem solver.
• Travel (domestically and internationally) and work nights and weekend events as needed.
• Bachelor's Degree

Candidates must be authorized to work in the United States for any employer without sponsorship.

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